14 Questions to Ask Before Hiring Movers

Sometimes you just don’t know how much you don’t know, and that’s especially true when you’re moving. Most people only move a handful of times in their lives, so it’s understandably difficult to keep track of the ins and outs of the moving industry.

Unfortunately, this can leave you at the mercy of moving companies with unfair prices, unsafe services, and even fraudulent business practices.

That’s why we’re here.

You can avoid these bad apples by asking questions before signing contracts or paying deposits. You can usually get answers by talking with a customer service representative over the phone, asking an in-home estimator, reading customer reviews, or perusing a company’s website. Here are questions to ask moving companies.

To help you navigate the sometimes sharky waters of the moving industry, we’ve curated a list of must-have questions to ask moving companies before hiring them.

The Federal Motor Carrier Safety Administration (FMCSA) is a government agency that regulates commercial vehicle operations to guarantee safety for companies and consumers alike. Though FMCSA accreditation doesn’t necessarily guarantee that a mover will give you fair prices or top-notch service, it does indicate that a company isn’t just a front for a scam.

Since any company can claim to be properly accredited, even if it isn’t true, we recommend you check this one for yourself.

All moving companies fall into one of three categories:

• Brokers (also called brokerages)
• Carriers (sometimes called van lines)
• Broker/carrier hybrids

Brokers outsource their moving services to companies they have partnerships with. After you tell your broker about your move, it will post your information to a marketplace-type community board where its partners can bid on the job. Since multiple companies compete for your business, working with a broker can lower your prices.

However, working with a broker also has its downsides.

For one, a crew from a different company than the one you talked to will actually show up to load and drive your belongings to your new home. It’s possible that this crew never even spoke to the broker. This can result in miscommunication and even additional costs and fees on moving day.

Carriers handle all of your moving services with their in-house staff, so your experience will almost always be more seamless than working with a broker. However, it can cost you a little extra.

Broker/carrier hybrids handle some moving services with in-house staff, but they outsource specialty services — typically jobs like auto shipping or piano transport — to other companies.

Before you work with a mover, it’s important to know how they operate and if a different company will actually be handling your belongings. Learn more about the different types of moving companies by checking out our guide to brokers and carriers.

Moving coverage is an insurance-like service that covers the cost of your items if they break or go missing during transit.

All moving companies are required to provide basic liability coverage free of charge. This coverage insures your items for $0.30 per pound for intrastate moves and $0.60 per pound for interstate moves.

Full-value protection (FVP) covers your items for their current market value. If you have FVP and your sofa falls off the moving truck en route, you’d be reimbursed enough to repair it or buy a replacement of equal value. However, full-value protection usually costs extra and isn’t offered by every company.

Coverage options differ from one company to the next, and some companies offer their own home-brew coverage plans. You should always ask what coverage options a company offers before deciding to hire them for your move.

To learn more about moving coverage, read our guide about moving insurance.

Moving companies aren’t created equal, and each one offers a unique menu of services when you’re planning your move. You should never assume a moving company offers a service you need.

Below are just a few of the services that a moving company might offer:

• Loading and unloading
• Packing
• Custom crating
• Furniture assembly/disassembly
• Transportation for specialty items like pianos and hot tubs
• Storage
• Vehicle shipping
• Cleaning services

However, for every company that offers one of the services we’ve listed, there is another company that doesn’t. If any of these services are crucial for your move, you should make sure that the company you hire provides them.

Moving companies may give you an estimate designed to entice you with a low price. Unless that estimate is binding (or guaranteed), the company could very well increase your price later on. Some moving companies are notorious for increasing their prices on moving day, long after it’s too late for you to find a different option.

You can avoid this situation by working with a company that provides binding estimates. Binding estimates ensure that your price won’t increase as long as your move goes as planned and you don’t add anything to your inventory at the last minute.

Of course, there are trustworthy moving companies that don’t offer binding estimates, so you shouldn’t necessarily be deterred by this.

Many moving companies increase prices on moving day using hidden fees. These fees are often buried under mountains of legal jargon in your contract, misrepresented, or undisclosed before they show up on your final bill.

It’s also unlikely that you’ll get a straight answer from a customer service representative. If a company is hiding its fees, it probably directs its staff to hide them as well.

Instead, we recommend checking customer reviews to see if a company regularly charges surprise fees. Of course, you should always take customer reviews with a grain of salt. Most of the time, they aren’t fact-checked, and they might be written by embittered customers who had a bad day.

Don’t let a single customer review change your perception of a company. However, if you find a consensus about hidden fees, we recommend finding a different company to work with.

You'd be surprised at how many moving companies try to add in extra fees. Be sure to ask about additional charges for stairs, elevators, or long carries.

Moving companies typically charge their customers based on several factors:

• Shipment weight
• Shipping distance
• Seasonality
• Hourly labor rates

Some companies might also add charges for things like fuel and specialty services.

Ask your mover how they calculate their prices so you can budget properly. Keep tabs on what your move requires and what the company says it charges for those services to ensure your final bill isn’t higher than it should be.

With a full-service move, strangers will come to your house, go through your things, pack them up, load them into a truck, and drive away with them. We get it — that can be a scary situation. While it’ll probably never be 100% comfortable, you can make it a lot less stressful by asking your company if it conducts background checks on its employees.

Background checks help movers weed out potential employees who have been fired from other companies for theft or damages. They also check employees’ permanent records to make sure they don’t have burglary charges or major drug offenses. This process ensures that a company sends only people it (and you) can trust into your home.

We recommend steering clear if a company doesn’t background check its moving crews.

We’ve already talked about moving coverage, but there’s another side to it. Before you can get reimbursed for damaged or lost belongings, you need to contact your mover and go through its claims process.

Ask your customer service rep about the claims process so you know what your recourse is in case something breaks or goes missing en route.

As with hidden fees, you should also check a company’s customer reviews to get answers to this question. If multiple customers complain that they didn’t get reimbursed, consider hiring a different company.

When you’re waiting for your furniture to arrive at your new home, it’s easy to get antsy and impatient, especially when you’re eating takeout on a picnic blanket in your empty dining room for the fourth night in a row.

Luckily, some moving companies offer shipment tracking so you can get real-time updates on your furniture. Shipment tracking ranges from GPS tracking through the company’s website to something as simple as calling the company and asking for an update.

Regrettably, this service isn’t always offered, and some companies that offer it don’t do it very well. While it shouldn’t be a deal-breaker, shipment tracking can put your mind at ease during a long move. If it’s important to you, be sure to ask movers this question upfront.

All moving companies give estimates of when your stuff is likely to arrive, but unless they guarantee their delivery dates, they could very well be late without owing you anything.

When a mover guarantees your delivery date, it’s committing — in writing — to have your shipment at your new home by a specific day. If it isn’t in writing, then it’s not a guaranteed delivery date, even if a pushy customer service rep calls it one.

Of course, things happen, and sometimes trucks are late even if you have a guaranteed delivery date. If this happens, your mover should reimburse you for part of your payment. Many companies have a flat rate they owe you for each day a guaranteed delivery is late. This doesn’t get your furniture to you sooner, but it’s hard to beat a discounted move, even if it’s a little late.

There are countless good reasons to cancel your move. Maybe you didn’t get a job offer you were planning on, or maybe you simply decided you like it right where you are after all. Find out what your options are in case you need to cancel.

Some companies will let you cancel your move free of charge as long as you do so far enough ahead of schedule, and a few will even let you cancel the day before your move without a penalty.

Most, however, will keep all or part of your deposit if you cancel within a certain amount of time before your move, and there might even be extra fees for cancellation.

If there’s even a sliver of a chance that you won’t be moving, ask about your moving company’s cancellation policy before signing any contracts.

Moving can be extremely expensive, so you may end up needing to use your credit card to pay for it. Unfortunately, not all moving companies accept credit — or even checks — as payment. Additionally, some might offer you a discount if you pay with cash upfront.

Ask your mover which payment methods they accept so you’re prepared when the bill comes. You can learn more about payment options by checking out our guide to paying for a move.

Though it’s not standard practice in the moving industry, many moving companies offer promotions and discounts. Here are a few we see pretty regularly:

• Military discounts
• Senior discounts
• AAA member discounts
• Seasonal discounts

Companies offer these discounts to bring in more customers, so they’re usually pretty vocal about them. However, if a company doesn’t mention its discounts explicitly, it never hurts to ask.

If you’re ready to look for your ideal moving company, start with these lists of companies that we recommend:

• 5 Best Interstate Moving Companies
• 5 Best Moving Truck Rental Companies
• 5 Best Moving Van Lines
• Best Apartment Moving Companies

Moving is a complicated subject, and we couldn’t cover it all in this guide. Check out one of the guides below to get answers to your other burning questions:

• What's the Right Moving Truck Size for Your Move?
• What’s the Best Way to Move with Pets?
• How Much Does It Cost to Ship a Car?
• What’s the Best Way to Pack a Moving Truck?
• What Additional Services Do Professional Movers Offer?