#1: United Van Lines
United Van Lines tops our list thanks to its electronic installation services and full-value moving coverage on every move. We highlighted these standout features in our United review, but they’re especially worth calling out for office moves.
So whether your company works with pricey equipment or you just want to rest easy knowing your computers are in good hands, you can benefit from United’s electronics expertise and moving coverage.
- Electronics installation
- Full-value protection on every move
- Custom crating
- Vague packing service rates
Why we recommend United Van Lines
Reason #1: Electronics installation and office setup
United will handle the disassembly and reassembly of your office furniture, disconnect and reinstall your electronics—including computers and phones—and help set up your PC networks.
We can’t stress how convenient it is to have these services included in your move. Not only will this speed up the entire process (and get you back to work in no time), but it’ll also save you from having to hire additional help. Plus, half the battle of an office move is making sure your technological setup is sound.
Reason #2: Full-value protection on every move
Every moving company offers basic valuation (a.k.a. insurance) on full-service moves, which means you’ll be reimbursed $0.60 per pound if your CEO’s desk cracks in half or that hand-blown glass vase from your lobby shatters in transit. But with United’s full-value protection, you’ll get $6.00 per pound to repair or replace damaged items.
You may or may not consider this coverage important for a personal move—where your most valuable item is your $150 dresser—but you definitely don’t want to take any risks with valuable electronics and office furniture.
(Pssst: If you want even more protection, for $5.50 United lets you purchase additional insurance in increments of $1,000.)
Feel free to give our United review a read if you want to learn more.
Bekins has decades of experience in full-service moving, and with a history of hauling medical equipment, computers, IT equipment, and even heavy machinery, Bekins has the expertise to handle your company’s relocation.
The only reason Bekins didn’t land higher on our list is because it doesn’t currently install electronics. However, if you’re planning on having your employees set up your equipment, Bekins has other services for a smooth office move.
- Availability to handle large moves
- Versatile packing options
- Low-priced moving supplies
- No installation services
Why we recommend Bekins
Reason #1: Innovative packing methods
Bekins has revolutionized the run-of-the-mill, industry standard packing method for office moves. Instead of placing computers and TVs into individual cardboard boxes, Bekins movers stack these items in rows of twelve on a metal cart and shrink wraps the whole thing for good measure.
Not only does this reduce the amount of space in your truck and free up more room for things (like that overused ping pong table in the breakroom), but it also actually saves you from having to buy twelve times the number of boxes you would have if you’d packed each computer separately.
Reason #2: Capacity for larger loads
Since Bekins is a nationwide brand, it has the resources (both in trucks and movers) to move offices with 100+ employees—which is not something every moving company can claim.
No matter how many desks, chairs, and cubicle walls you need to break down and pack up, you’ll want as many sets of hands as possible—especially if you want to keep your business up and running during your move.
Plus, Bekins has a reputation for great customer service, which can make working alongside movers as they pack up your office a whole lot less stressful, allowing you to be more productive and efficient during your move.
Check out our Bekins review to learn more.
#3 North American Van Lines
With a large workforce and years of experience on small and large loads alike, North American Van Lines can handle everything from small office relocations to hotel chain moves.
Although northAmerican has a higher overall rating than United and Bekins, it doesn’t offer as many services specific to office moves (i.e., professional installation), which is why it ranked fourth on our list.
- Disposal services
- Custom crating options
- Transition planning
- Average customer service
- No installation services
Why we recommend North American Van Lines
Reason #1: Shredding, disposal, donation, and refurbishment services
Although North American Van Lines doesn’t provide installation services, it’s the only company on our list that offers disposal, donation, and refurbishment services—document shredding and donation drop-offs, for example. And while shredding may be low on your priority list, it’ll reduce the weight of your move, which reduces cost as well—since overall weight factors into the total cost of your move.
The same way you’d downsize before a personal move, you’ll want to toss things—like those “comfortable” office chairs or that “functioning” fax machine —that are old, outdated, or that will be more cost-effective to replace in your new location.
Reason #2: Transition planning
Before you move a single filing cabinet, northAmerican will help you map out both your current office and your new space so that movers can strategically load, unload, and rearrange your desk, chairs, monitors, etc. in a timely manner.
Transition planning makes office moves more organized and planned which makes your move more efficient and quicker, allowing you to pick up your business right where it left off.
Plus, if something unexpected happens during your move, like finding out your new office isn’t ready on your scheduled move-in date, planning ahead for things like temporary storage can eliminate any last-minute scrambling and stress.
To learn more, read our full North American Van Lines review.
What makes a good office mover?
Just because a moving company does full-service moves well doesn’t mean they also excel at office moves. Here are the most important corporate moving services to look for as you’re researching:
Unlike home moves—where you may leave unopened boxes stashed away in your attic for months—office moves must be completed quickly and efficiently. Disorganization wastes time (which means lost money), so it’s important to go with a moving company that will be thorough, organized, and professional in how they pack, load, and unpack your items.
Telltale signs of next-level organization are companies that label boxes, pack and load based on blueprint-guided notes, and itemize inventory.
Only one commercial moving company (United) on our list offers electronics installation and office setup, which is why we ranked it at the top. We don’t recommend discounting a company if they don’t offer this service, but help hooking up monitors, internet, and satellite or cable TV can save you time, money, and headaches—especially if you don’t have a tech-savvy team.
Relocating your business is stressful enough, which is why you should look for a moving company that can help you figure out the details of how you’re going to make it happen. A good office mover will compare a blueprint of your current office to plans for your new space to make the packing, loading, unpacking, and setup process as efficient as possible.
The best office moving companies are willing to work on your timetable to cause as little disruption to your business as possible—whether that means coming in after hours, on the weekend, or packing up and moving one part of your office while another is still in use.
It’s also smart to go with a moving company that offers temporary storage, so that on the off chance you’re unable to move into your new office as planned, you’ll have somewhere to house your stuff.
Things to consider when moving office locations
When you’re planning a big office relocation, ask yourself these questions to ensure your move goes smoothly:
- Do I need transportation for computers and electronics?
- Will I require network and electronics setup?
- Am I moving desks and furniture for 100+ people?
- Am I getting rid of anything?
- Will I require comprehensive moving coverage?
- Do I need help planning my relocation?
If the answer to any of these questions is “yes,” then you’re in luck. Every company on this list is equipped to handle some or all of these situations, so you can get one-stop-shopping convenience for your office move.
Let us know which office moving company you choose!
Office moves require meticulous planning, organization, and craft since mixing multiple employee’s things and sensitive or expensive company equipment is involved. Beyond that, office moves require precision and timeliness, since companies want their businesses up and running as soon as possible.
The best office movers will disassemble and reassemble furniture, install and uninstall your electronics, and work with you to plan the move from start to finish.
Here’s a recap of the best office move–specific services to look for (but keep in mind that your office move might not need every add-on feature):
- Furniture disassembly and reassembly
- Transition planning
- Professional installation
- Custom crating
- Disposal services
- Installation services
- Broadband partnerships
- Storage options
Did this article help you decide on a moving company for your next office move? Let us know in the comments section below!
© 2021 Move.org. All rights reserved.